Board of Trustees

MINUTES OF THE REGULAR MEETING OF THE BUILDING & GROUNDS COMMITTEE OF THE BOARD OF TRUSTEES OF THE PARK RIDGE PUBLIC LIBRARY HELD SEPTEMBER 13, 2007 AT 8:32 P.M. IN THE THIRD FLOOR MEETING ROOM OF THE LIBRARY ROLL CALL: PRESENT: Patricia Lofthouse, Chair; John Benka, Arthur Davis, Richard Van Metre, Library Board; Janet Van De Carr, Library Director; Linda Egebrecht, Tom Weiland, Library Staff. ABSENT: None. Approval of Committee Minutes Mr. Benka made a MOTION : To approve the minutes for the Buildings and Grounds Meeting held August 16, 2007. Mr. Van Metre SECONDED the motion. MOTION PASSED UNANIMOUSLY. Capital Budget The Committee discussed three Capital Budget recommendations made by Mrs. Van De Carr: 1) Revise the 2011-2012 Capital Budget project to replace the ceiling tiles and lights in the Reference room at a cost of $200,000 with a project to replace the lights in the Reference and Reader Services rooms at a cost of $115,000. The Library doesn't need to replace the ceiling tiles. Mr. Benka made a MOTION: To approve the 2011-2012 Capital Budget project to replace the lights in the Reference and Reader Services rooms at a cost of $115,000. Mr. Van Metre SECONDED the motion. MOTION PASSED UNANIMOUSLY. 2) 2009-2010 Capital Budget project to replace the water feed from the street to the Library at a cost of $25,000. Mrs. Van De Carr reported that Public Works can't do this project. Mr. Benka requests this be confirmed with City. Action tabled on this matter for now. 3) 2013-2014 Capital Budget project to relocate and upgrade the main electrical switch gear at a cost of $100,000. Mr. Benka made a MOTION: To approve the 2013-2014 Capital Budget project to relocate and upgrade the main electrical switch gear at a cost of $100,000. Mr. Van Metre SECONDED the motion. MOTION PASSED UNANIMOUSLY. Disaster Plan Review The Committee discussed the Library's Disaster Plan, as revised by Ms. Egebrecht. She contacted the State of Illinois for their requirements and it is mainly the preservation of materials. Ms. Egebrecht is investigating human threats such as bomb threats and has contacted City Emergency Services. The City is upgrading their Emergency Procedures. Mr. Van Metre stated he doesn't want other Emergency Procedures except materials included. The Committee compromised on two documents. Mrs. Lofthouse requested that Mrs. Van De Carr ask the City Emergency Services if Mrs. Lofthouse can also serve on their Emergency Preparedness Committee. Over the next few months, Library staff will prepare an Emergency Procedures Manual, including these human emergencies and will comply with City's procedures and requirements. Mr. Davis made a MOTION: To approve the 2007 Disaster Plan for the Library. Mr. Van Metre SECONDED the motion. MOTION PASSED UNANIMOUSLY. Reference Mezzanine Wall Options The Committee discussed Architect Mr. Mackin's plans for the wall across the Reference mezzanine. Mr. Weiland estimates the cost to construct the wall would be $45,000. Mr. Weiland suggests not building a soffit so that the cost may be lower and to save on the mess. The cost would be approximately $30,000-$35,000. Trend Co. would cost $11,500-$15,000 and would be another option. The consensus of the Committee was for the Library to obtain estimates for two different options from Mr. Mackin. Monthly Maintenance Report Mr. Weiland reviewed the monthly maintenance report (attached) and responded to various inquiries. Adjournment: 9:45 p.m.