|
 |
 |
     |
|
|
||||
|
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE PARK RIDGE PUBLIC LIBRARY HELD AT 7:45 P.M. ON SEPTEMBER 19, 2006 IN THE THIRD FLOOR MEETING ROOM OF THE LIBRARY CALL TO ORDER Mr. Schmidt called the meeting to order at 7:46 p.m. ROLL CALL TRUSTEES PRESENT: John Schmidt, President; Richard Van Metre, Vice President; Shlomo Crandus, Secretary; Dorothy Hynous, Treasurer; John Benka, Margaret Harrison, Janet Joyce, Patricia Lofthouse, Eileen O'Neill-Burke (8:00). TRUSTEES ABSENT: None. OTHERS PRESENT: Mary Wynn Ryan, Park Ridge City Council Liaison to Library; Alderman Rex Parker, Park Ridge; Janet Van De Carr, Library Director; Jodi Bemis Whitney, John Doyle, Linda Egebrecht, Kate Hall, Larry Kleckner, Gretchen Kottkamp, Vivian Mortensen, Kathy Rolsing, Tom Weiland, Library Staff; Mary Theresa Gormley, former Park Ridge Library Board Trustee; Chuck Baldacchino, Park Ridge Resident. Mr. Schmidt introduced Margaret Harrison and welcomed her as a new member of the Library Board of Trustees. He stated that Mrs. Harrison would be joining the Marketing & Fund-Raising Committee and that she has experience writing grants. Mrs. Van De Carr invited Mrs. Harrison to tell a little about herself. Those assembled welcomed Mrs. Harrison. CONSENT AGENDA Mr. Benka MOVED to approve the Consent Agenda as amended. Mr. Van Metre SECONDED the motion. Roll call vote. MOTION CARRIED UNANIMOUSLY. Mr. Schmidt welcomed Alderman Rex Parker to the Board Meeting. Alderman Parker stated that during the planning of the Uptown Redevelopment, he was adamant that it was very important to have public art. Through the process, then Mayor MaRous requested that he begin the Public Art Commission. There have been commitments to place public art at Target Area 2, and Lutheran General Hospital is looking at installing some pieces, as are some other establishments. He explained that one item has already become part of the permanent collection in Park Ridge; it is a wonderful piece by William Jauquet, who is from Milwaukee, Wisconsin. He uses a classic wax method, which is very art deco, and he has pieces displayed at the Smithsonian Museum and at the White House, as well as with some notable personalities. Alderman Parker stated that he and Mr. Derifield had spoken about the best place to put this piece of art, and both agreed that it had to be in the Library Commons area. The first piece is called “Celebration” celebrating the spirit of Park Ridge, bringing the Park Ridge residents together, and fostering the spirit of service, achievement and joy to the community. In recognition of the Library, Alderman Parker presented Mrs. Van De Carr with a plaque for the Library, and stated that the piece of art would be placed in the upcoming Library Commons. He stated that the artwork would be completed by the end of September and would be on temporary display in front of City Hall until the landscaping is completed around the Library in 2007. Alderman Parker stated that a second piece of artwork, this one by David Unger, entitled “Storyteller”, would be placed in the Reading Garden, possibly with a statue of children looking up at the storyteller. Alderman Parker stated that both art pieces would reflect the art deco design of the Uptown and add to the character of the Library. He stated that the Commission was really honored to have both pieces to add to the Library and Uptown area. Mr. Benka congratulated Alderman Parker and the Art Commission on finding appropriate artwork for the Library and helping it describe what the Library means to a community like Park Ridge. Mrs. Van De Carr and those assembled thanked Alderman Parker. Mr. Benka commented that at the August meeting he had asked about the survey regarding the Young Adult Video Games, and thanked Mrs. Van De Carr for the memo/update that was distributed to the Trustees that evening. Mrs. Van De Carr stated she would be discussing the memo in her Director's Report. COMMENTS FROM THE GENERAL PUBLIC None. SECRETARY'S REPORT Mr. Crandus circulated two folders of correspondence and information, which included the following:
Mr. Crandus read a resolution of the Board commending Janet Joyce, for her enthusiastic and tireless service on the Board of Trustees of the Park Ridge Public Library for the past 11 years. She served as a member and chair of several Board Committees, as well as Board Treasurer, Secretary, Vice-President, and President. The Board applauded her dedication, as well as her participation in numerous Library and community events as a representative of the Library, as well as her dedication to addressing the space needs of the Library, including acting as Chair of the Committee that worked diligently on the 2002 campaign to inform the public about the Library's space needs. The Board expressed its appreciation of her efforts on behalf of the entire Park Ridge community, as well as the Library and staff, and extended its very best wishes for success and happiness in all of her future endeavors. Mrs. Joyce thanked the Staff for how wonderful they have been, and thanked the Board as well, and stated that she had enjoyed herself and that she may miss it but that she could always come and be a part of the audience. Mr. Schmidt thanked the outgoing Board members. TREASURER'S REPORT Ms. Hynous reviewed the financial reports contained in the packet. She reported that the Summary by Line Item Report showed that with 33% of the fiscal year elapsed, 29% of the budget (excluding the Capital Budget) had been expended. Ms. Hynous noted that the property tax funding had been deposited, to which Mrs. Van De Carr replied that almost $900,000 had come in. She added that the Library does not know what month those funds will come in, and that it is why extra funds in the Library Fund are important to have while we are waiting for the property taxes. Mrs. Van De Carr added that over the last eight years the Library had been building that fund in order to not have to rely on the City's General Fund to carry it through. The Board acknowledged the many donations made to the Library's Restricted Gift Fund (which includes the Van Fund), as well as those made to the Library's Endowment Fund during August. Mrs. Van De Carr stated that she had distributed information regarding the motion to move the Library's Gift Funds (Restricted and Endowment) from Chase Bank Money Market accounts to the Park Ridge City's investment accounts. She added that Ms. Hynous and Mrs. Rolsing had discussed the particulars of this move; that it has become increasingly cumbersome to handle the gift funds and so after some discussion, the City suggested that the Library move the gift funds in to City controlled funds. The funds will still be Library funds controlled by the Library, however the investment return would be greater by combining them with City's investments. Mrs. Rolsing explained that the process for Administration will be better, and the funds will be tracked through the accounting system and therefore there will be a better historical trail. Mr. Benka asked when the funds transfer would occur, Mrs. Rolsing replied that the Library will have to wait until the checks approved as a part of the Consent Agenda this evening have cleared and then the funds will be transferred. Mr. Crandus made a MOTION: to move the Library gift funds to the City's investment structure. Mr. Van Metre SECONDED the motion. Voice vote. MOTION CARRIED UNANIMOUSLY. LIBRARY DIRECTOR'S REPORT Mrs. Van De Carr announced that since there were two new trustees present, and since all of the department managers were also present, she asked that everyone introduce himself or herself. Which they did. Mrs. Van De Carr reviewed the Library's statistics for the month, reporting that circulation was down 1% for August and up 2% for the year-to-date. She added that the circulation pie graph was broken down into more categories. Some collections grew last month (DVD & VHS and Books on CD), while other collections (books and recordings) were reduced due to the weeding projects. Mrs. Van De Carr stated that the DVD & VHS and Books on CD collections have room to grow now that the collections were moved. Mrs. Van De Carr added that the YA Video Game collection usage had been added to the collections page. Mrs. Van De Carr explained that, after the annual purge of any Library card that had not been used in three years, the Library is now at 66% of borrower population having library cards. Mr. Benka asked that with such a dramatic increase in the number of people who attended programs, if the number of programs increased over previous years, and if so, to what extent. After some discussion about the parameters of possible change, Mrs. Rolsing gave Mrs. Van De Carr a copy of the Monthly Statistics page, which indicated that in 2005 for the same period, there had been 22 programs, and in 2006 YTD there had been 43 programs (up 95%), and the number of people attending programs had increased by 51%. Mrs. Van De Carr added that since the asbestos abatement there have been interruptions in the availability of the meeting room for programs and so there has not been a full year prior to this year. The Library is conducting more programs, especially more programs for adults during the summer and additional children's programs. The use of the meeting room by outside groups has increased as well. Mr. Benka asked when staff decides how many programs to plan for the following year. Mrs. Van De Carr replied that there is not a target total number of programs, but the staff that plans the adult programming uses almost all of the Tuesday (except for Board meeting night) and Thursday evening timeslots each month for their programs, which is an average of about 8 programs, plus a number of daytime programs for adults and seniors (travel films, computer classes, special programs, book discussions, etc.) as well. There have been new regular children's programs added to the month, as well as more Young Adult programs being held. Mrs. Hall, Children's Services Manager, explained that her staff plans programs for every age group. Mrs. Van De Carr added that staff will reach a point where there is simply no time available to hold a program, so the count will not go up indefinitely. Mr. Benka stated that it is important that people know the Library staff is doing more programs with the same amount of space and staff, and that staff continue to be creative in coming up with new ways to address a special audience group, new ways to use the space and focusing on special audience groups, within our limited space. Mrs. Van De Carr distributed a list of duties for the Trustees for the Silent Auction/Art Auction on Friday, evening September 22, 2006. Some discussion ensued regarding the details for the evening, including the advertising that had occurred over the past few weeks. Mrs. Van De Carr explained that an art appraiser came to the Library in the spring of 2005 and had given a value to each of the pieces. She distributed a copy of the art catalog, which indicated the minimum bids for each of the pieces of artwork. Mrs. Van De Carr explained that the Director of the Teen Center, Ms. Laura Smail, had volunteered to be the auctioneer for the evening. Mrs. Van De Carr explained the Food for Fines program, wherein the Library accepts donations of non-perishable food items in lieu of payment for overdue fines; it is a very popular program. Usually the program runs from the Friday after Thanksgiving until December 23. This year, the Human Needs Task Force is having a campaign to increase the amount of food that is collected for the community, and they have a campaign that will go from November 6 through November 17. Mrs. Van De Carr explained that this year, in order to participate in the program with the Human Needs Task Force, the Library would like to conduct its Food for Fines program beginning November 6 through December 23, which is an additional 17 days for the program. All food collected from November 6 through November 17 would be credited to the Human Needs Task Force, all food collected from November 18 until December 23 would go either to the local Kiwanis for distribution in their holiday food baskets, or to the Maine Township Food Pantry. Typically between Thanksgiving and Christmas the Library collects about 60-65 cases of food for Kiwanis and then at the beginning of the New Year, about 40-50 cases go to the Maine Township Food Pantry. Mrs. Van De Carr asked if this extension would be okay with the Board of Trustees, which they unanimously approved. Mr. Benka stated that “the Human Needs Task Force thanks you”; that the HNTF focused on the Library in its discussion as a partner due to its central location, but more so because of the Library's history of being able to generate a lot of food for the community through the Food for Fines program. Mrs. Van De Carr stated that it really helps being in a central location and having so many visitors. Mrs. Van De Carr directed the Board's attention to the memo regarding the YA Video Game collection. The YA Librarian, Maggie Hommel, had surveyed the young adults on the collection as well as on their usage of the Library in general, both face-to-face and via the online Survey Monkey. Overall usage of the Library went up since the video game collection began 63% said that they now visit the Library weekly, 43.9% responded that they checked out video games and books, and only 2.4% said they checked out just video games; that the collection is succeeding in bringing new, young people to the Loft area and they are spending time browsing. Mrs. Van De Carr also reviewed the list of the video games that are in the Library's collection. Mrs. Van De Carr stated that there will be an update in January. Mrs. Van De Carr addressed the demographic report that she had included in the Board packets. She stated that it is a good tool to use as the Library moves forward in its planning. It looks at the community, not the Library. In response to Mr. Benka's inquiry, Mrs. Van De Carr stated that the report was from a company called Civic Technologies; Mrs. Van De Carr stated she saw them at the Public Library Association Conference in March, and that she paid $875 for the report with money left over from the Per Capita Grant from last year. A lot of the information is Census information, but it is in a good, easy-to-read format. Alderman Wynn Ryan and Mr. Benka suggested sharing it with the City, which Mrs. Van De Carr stated she had intended to do so. Mrs. Van De Carr reviewed the preliminary list of topics to be discussed at the Board workshop, scheduled for September 30, at 9:00 a.m., with coffee at 8:30 a.m., and it should be concluded by Noon. She stated that so far the topics were the Library budget, how the Library prepares the budget, how the budget is allocated, how the Strategic Plan relates to the budget going forward, how all the data is collected and how it is used to determine the budget, and the how to develop a strategy to attract teens to the Library. She asked if there were any more subjects the Board would like to address at the Workshop. Mr. Benka asked that Mrs. Van De Carr add “what the Trustees have learned from their meetings with the aldermen.” Mr. Crandus asked that at the conclusion of the workshop the Board should discuss what it will present to the City Council at the next presentation. Mrs. Van De Carr asked that the Board should contact her with any additional subjects if they should think of any prior to the workshop. Mrs. Van De Carr distributed information from the program at NSLS (North Suburban Library System) titled Foundations, Friends and Finances, conducted by Phillip Lenzini who is an attorney who works with libraries and government bodies. She stated she believed they would find it informative and interesting, adding that one of the things he spoke about was how a Library has to be careful with filing paperwork and that he recommended that a Library not establish a foundation if it did not already have one. He stated it was better for the money to go directly into a library, rather than into a foundation, because donations directly to libraries are fully tax deductible because a library is a Category 170 and that there is no reason for a library to establish a 501(c)3 status to accept donations. Mrs. Van De Carr stated that she would be doing more research on this matter and would report the findings to the Board in the next few months. Mrs. Van De Carr announced that September is when the Library submits the Per Capita Grant Application to the State. The Library has in the past received a little over $40,000 from the Per Capita Grant. She added that although it is unknown if the Grant will be fully funded each year, the Library is asking the Per Capita Grant money for this year is to “further publicize Library programs, services and collections, the need of which was indicated in our annual users survey. We will continue to implement the recommendations of our 2005 marketing plan, and to maintain a level of “Established” for our book collection according to Serving our Public: Standards for Public Libraries, and to achieve a level of “Established” for our audiovisual collection, and to expand our digital collections and continue to offer innovative new collections to our users.” Mr. Benka asked Mrs. Van De Carr if the questions for the Output Measures were in their final form, to which Mrs. Van De Carr replied that they were not and that she would like the Board of Trustees to finalize them this evening. Mr. Benka asked that a question about asking, “Are you recently retired? If so, is there something you need from the library to make coming to the Library more of a daily or weekly occurrence for you?” He also added that it would be a good idea to have “circle 'yes' or 'no'” on the form to make it more user-friendly. Other Board members voiced their agreement. Mrs. Van De Carr stated that all the questions that can be answered “yes” or “no” would be grouped together, with those requiring more to be in a separate section. COMMITTEE REPORTS Planning & Operations: Mr. Crandus reviewed the Committee meeting minutes, stating that the Committee discussed the Library's Strategic Plan and placed a copy of the Draft Strategic Plan in the Board Packet, soliciting input from other members of the Board on the Plan (other than the Action Plan section… i.e., Section IV: Achieving Strategic Goals). Discussion ensued regarding which committees would handle each segment of the Strategic Plan. Mrs. Van De Carr stated she would send a copy of the final grid to each Committee prior to the meeting in order to review. Mr. Crandus reported that the next presentation to the City Council would be October 9 and should cover all work done on the facility review. The Committee decided that the presentation should inform them of the new Strategic Plan and the facility. Mr. Crandus asked for feedback tonight so that an agenda for the presentation could be assembled at the workshop. Mr. Benka felt it would be important to address that the Board has found at least five major concerns that the Board continues to address every month. Alderman Wynn Ryan stated that a few graphs would be helpful. Mr. Crandus stated that he would put together a draft agenda for the October 9 presentation. Mrs. Lofthouse stated that she had read that the Township was offering Disaster Preparedness classes for residents who wish to act as liaisons. Although she has been unable to sign up for the classes, she stated that she had thought that the Park Ridge Library would be a logical location for a strategic command post, and possibly tying in to the community web site. On the radio this evening, the topic on Public Radio was how the Department of Homeland Security is attempting to tie in with public libraries as disaster preparedness centers. Mrs. Lofthouse stated she felt this would be a major use of the Library. Mrs. Van De Carr explained that the City of Park Ridge has an extensive Disaster Preparedness plan and that the Library is a part of that plan, including being second after City Hall as an information center and gathering place. She added that in the last three years the Library has also been responsible for keeping a list of volunteer groups in the community that could be called upon in a disaster to assist in different areas in the community. Mr. Schmidt added that the Library is the second highest point in Cook County. Marketing & Fund-Raising: Mrs. O'Neill-Burke reviewed the Committee meeting minutes, stating that the Committee had turned over the Buy-A-Brick Fundraiser Policy to the City Attorney, who is looking at the Library's revised policy in order to avoid any future problems with the order forms. Mrs. O'Neill-Burke reported that the Committee discussed the Art Auction & Silent Auction, which will take place Friday, September 22, 2006 from 7:00 p.m. until 9:00 p.m., at which all Board members will be in attendance. Mrs. Van De Carr stated that the Library has raised $2,857.52 for the Van Fund, including a check for $1,000 for the Fund. She added that $2,400 had been raised to-date for the Buy-A-Brick Fundraiser. Due to the fact that ground breaking will not occur until next spring, nothing will happen with the bricks until next spring or summer. Library Resources: Mr. Benka reviewed the Committee meeting minutes, stating that at the meeting Mrs. Van De Carr had reported that September is National Library Card Sign-up Month. For the second year in a row, various businesses in Park Ridge are joining with the Library to entice those who do not have a Library card to obtain one so that they may participate in the incentives, freebies or discounts that those businesses are offering to shoppers who bring in their Park Ridge Library card at the time of purchase. Signs are posted in all 18 participating businesses. Mrs. Van De Carr explained that a survey is sent to the businesses at the conclusion of the program to gauge its success and that every business that participated last year participated again this year. The Library acknowledges the participating businesses publicly in various print items. Mr. Benka stated that the Committee discussed replacing the two microfilm machines. The Library has two machines, both of which the Library has had for 9 years, and one does not have printing capability. The Library requested the Board approve the replacement of the two machines with one machine. The Committee decided to purchase one new, digital machine. The staff compared digital machines from Minolta and Canon. Staff generated a report recommending Canon based on cost, its space-saving design, and that it is easier to set up without re-wiring or extra expense. The new machine would be $5,388 using Technology Replacement Funds (out of a budget of $20,000) plus $765 for the preventive maintenance agreement. Mr. Crandus asked what type of materials are on microfilm and can those materials be accessed in other ways. Ms. Kottkamp, Reference Manager, stated that some materials can only be accessed by microfilm, such as the local newspaper (back to 1929 with the Herald and 1932 with the Advocate), as well as historical issues of the Chicago Tribune. She explained the usage further, stating that the proposed Canon machine would also read microfiche. On behalf of the Committee, Mr. Benka made a MOTION: To approve the purchase of a new Canon microfilm machine at a cost of $5,388 using Technology Replacement Funds plus $765 for the preventive maintenance agreement. Roll call vote. MOTION PASSED UNANIMOUSLY. Mr. Benka stated that the Committee is enthusiastically joining the other Committees in supporting the concept of the Library as a gathering place. The Committee discussed that one of the Library's resources is the category of audiovisual (AV) and video games and bringing youth in to the Library with the Library being viewed as a “gathering place” and serving the teens. In that viewpoint, the Committee stated that it is interested in finding ways to have teens and youth in general really feel that the Library is a gathering place for them. Staff will take the lead in resurrecting the idea of “teen advisory group”. As the Board plans the Strategic Goals, this “gathering place” for youth and teens will need to be developed. Building & Grounds: Mrs. Lofthouse reviewed the Committee minutes. She reported that the Library's itemized Capital Budget has to be submitted to the City by the end of September and so the Committee reviewed the Capital Budget items. Mrs. Van De Carr and Mr. Weiland suggested that the Library increase the General Maintenance Budget by 20% due to increased costs reflected from last year, which will be requested when we prepare the operating budget. Mrs. Lofthouse reported that, in terms of special projects, the budgeted projections for next year were way too low, due to the increase in costs in the last year. Wood refinishing and ceiling tiles will cost three times as much as previously budgeted. Mrs. Lofthouse made a MOTION: To revise two items in the Capital Budget. Due to the need for complete stripping and restoration, in order to keep the building well-maintained and to preserve the woodwork, to increase the woodwork refinishing project budget from $50,000 to $240,000, to be divided equally over three years ($80,000 for 2008, $80,000 for 2009, and $80,000 for 2010). Secondly, to revise the project and budget for the Reference room ceiling (put up in 1977) from $40,000 to $200,000, to include a complete replacement of the ceiling grid, ceiling tiles (ceiling tiles are no longer available in the size currently making up the ceiling), and light fixtures beginning in FY 2011-2012. Mrs. Joyce SECONDED the motion. Roll call vote. MOTION PASSED UNANIMOUSLY. Mrs. Lofthouse reported that the Committee reviewed the Facility Feasibility Plan for three years out. (The Library budgets $10,000 per year for consultants, as needed.) The Committee recommends the Library use that money to hire an architect consultant on retainer. The Committee discussed conducting a feasibility study (which coincides with the midterm goal of creating one) to see what can and cannot be done with the building. Mr. Benka stated that one of the driving forces behind this issue, is that the Park Ridge Library Board is essentially a freshly-assembled Board of Trustees and as it looks to the next three years this kind of consultant would help the Board to look at the facility in a fresh way. The Board would also utilize the assembled data that had been compiled by previous Boards and not just start over, but continue it with a new set of eyes and look at alternatives to a new facility. Mrs. Joyce emphasized that the present Board should utilize the volume of work and studies compiled by previous Library Boards over the many years, because they also looked at alternatives to a new facility. Since the City is very much into hiring consultants, she hoped that the hiring of this consultant would be a prudent thing to do. Mr. Crandus asked for clarification that the timing for this consultant would be in FY08-09, not in the next year's budget, to which other Board members asserted that it was. Mr. Schmidt recognized Mr. Baldacchino, who asked that the Board not “waste your time or tax payer dollars on endeavors like this. Neither an addition to this building nor a new library will occur in any of your lifetimes. If you would like to know why I am so confident in saying that, feel free to ask me. Meanwhile, I encourage you to use your official time more productively.” Mr. Schmidt thanked him for his comments. Mr. Van Metre replied that “having accepted an appointment to the Library Board, I'm going to spend my Library Board time doing what I think we need to do for the Library and for the tax payers.” Mr. Benka stated that “I think we are all committed to that same goal”, to which other Board members voiced their agreement. Mr. Baldacchino said, “you will be embarrassed again”, to which Mr. Schmidt stated, “I do not think it's a question of embarrassment, I think it's a question of different opinions.” There being no other comments, Mr. Schmidt stated they were ready to call the question. Mrs. Lofthouse made a MOTION: For the Library to add to the capital budget $50,000 in FY 2008-2009 to hire an architect consultant to conduct a feasibility study for the Library facility. Mr. Van Metre SECONDED the motion. Roll call vote. MOTION PASSED UNANIMOUSLY. Mrs. Lofthouse stated that the Committee reviewed the staff proposal to renovate the Young Adult Loft. It was stated that the YA Loft was created 15 years ago, has received a lot of good use, but is looking worn and is in need of new carpeting, paint, accent lighting, and new furnishings. Mrs. Lofthouse reported that staff had submitted a preliminary budget and ideas for renovation to the Loft and is requesting $30,500 for this project. Anticipated unspent funds in the 2006-07 budget would be used for this project. It was the consensus of the Committee, in line with trying to bring more teens into the Library, to look at input from teenagers and pre-teen advisory boards for ideas of ways to redecorate the Loft. Mrs. Van De Carr explained that Ms. Hommel, the new Young Adult Librarian, plans to convene a teen advisory group, and it is their input, which will be used for this renovation to make it more welcoming and inviting to that age group. Mr. Benka asked that Mrs. Van De Carr relay the Board's enthusiasm and support to Ms. Hommel of her endeavors for this project. No motion being necessary, Mr. Crandus asked for a show of hands on using unspent funds to make unspecified improvements to the Young Adult Loft. The vote was unanimous. Mrs. Lofthouse explained that the Committee reviewed Mr. Weiland's monthly maintenance report, in which he explained the many projects that are ongoing or have been completed recently. Mrs. Lofthouse reported that the Committee completed the Committee's goals by completing the facilities review. Mrs. Van De Carr stated that she would send a copy of the full facilities review to each member of the Board within the next two weeks. Mrs. Van De Carr directed the attention of the Board members to the green memo in their packets, which was regarding the City Council's directive to “continue to investigate the community's needs for a new library” from the City Council Workshop that was conducted in October 2005. Mrs. Van De Carr stated that she was asked to provide information on the stated Strategic Goal in the format as it appears on the sheet for the upcoming workshop. She solicited comments or statements to be included in the Goal. Mr. Benka suggested the statement “the Library Board of Trustees will continue to seek and implement short-term improvements” be included. Mr. Crandus asked if there was an FY 07-08 item in the timeline. Mrs. Van De Carr suggested that “continue short-term improvements” and to list them. Some suggestions of individual projects were discussed. FRIENDS OF THE LIBRARY Mrs. Van De Carr reported that the Friends of the Library were going to provide the refreshments for the Art Auction/Silent Auction on September 22 and they would be helping out as well that evening. Mrs. Van De Carr explained that all of the events during the evening would take place on the second floor, with the refreshments in the New Book Room, the artwork will be on display in the second floor lobby area, the Silent Auction and Art Auctions would both take place in the Reference area. She added that the Silent Auction would take place from 7:00 to 8:00 p.m., and the Art Auction would begin at 8:00 p.m. UNFINISHED BUSINESS None. NEW BUSINESS Mr. Schmidt stated that before the meeting this evening he had asked Mrs. Van De Carr why, if the Committee meetings begin at 7:30 p.m., why does the Board meeting begin at 7:45 p.m. and she had stated that it was basically just tradition. Mr. Schmidt suggested that the Trustees consider starting the Board meeting at 7:30 p.m. and to voice their opinion to Mrs. Van De Carr or to himself, whether to change the time or leave it alone. Mrs. Van De Carr stated that she would check to see what was stated in the By Laws. ADJOURNMENT Mr. Benka MOVED to adjourn the Board meeting. Mr. Schmidt SECONDED the motion. Voice vote. MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 9:34 p.m. |
|||
 |
 |
